With 1Tool you can manage your employees with GPS. If you activate our included time recording, the GPS data of your employees can be transmitted at start and stop or even every few minutes.
This results in the following advantages of GPS-supported employee management for companies using 1Tool:
1. efficient time recording & working time recording
- Automatic time recording: GPS data can be used to automatically document the start and end of work without manual input.
- Accuracy & transparency: Avoidance of misunderstandings or incorrect information on working hours.
- Verifiability: Legally compliant documentation of working hours for payroll accounting or authorities.
2. optimization of routes & workflows
- Efficient deployment planning: Companies can see where employees are located and better coordinate short-term deployments.
- Route optimization: Reduction of travel times and fuel costs through targeted route planning.
- Better customer support: fast response times, e.g. for field service or service calls.
3. increased safety for employees
- Emergency tracking: If employees are working alone or in dangerous environments, the location can be recorded for safety purposes.
- Protection against theft or loss: GPS tracking of company vehicles or devices can prevent theft.
4. more transparency & fairness in the company
- Fairer pay: Overtime or overtime is recorded correctly thanks to accurate time recording.
- Reduction of abuse: Prevents unjustified absences or incorrect time entries.
- Increased trust: Employees who work correctly are treated and rewarded more fairly.
5. simple administration & digital documentation
- Automatic reports & analyses: Companies receive detailed insights into working times, travel times and productivity.
- Legally compliant storage: Compliance with legal documentation obligations through digital data storage.
- Seamless integration: GPS time recording can be linked to other company systems (e.g. payroll accounting, CRM, ERP).
👉 Conclusion: GPS-supported employee management helps companies to save time and costs, optimize work processes and increase transparency, while at the same time ensuring the safety of employees.
Attention – In Austria, GPS monitoring of employees is subject to strict labor law and data protection regulations. The most important aspects are
1. principles of data protection law (GDPR & DSG)
- Personal data: GPS data is considered personal data and is subject to the General Data Protection Regulation (GDPR).
- Legal basis required: Monitoring is only permitted if there is a legal basis, such as:
- Consent of employees (voluntary, written, revocable)
- Legitimate interest of the employer (e.g. for fleet management, protection against theft)
- Compliance with legal obligations (e.g. statutory record-keeping obligations)
2. labor law requirements
- Works council obligation: If a works council exists, a works agreement must be concluded.
- Duty to inform: Employees must be informed in writing about the type, purpose and scope of GPS monitoring.
- Proportionality: Permanent real-time monitoring is generally not permitted. Monitoring must be limited to what is necessary.
- Earmarking: The GPS data may only be used for the agreed purpose (e.g. recording working hours, route optimization).
3. inadmissible GPS monitoring
- Seamless real-time tracking without a legitimate reason
- Monitoring during free time or outside working hours
- Monitoring without informing and obtaining the consent of employees
- Unnecessary storage or disclosure of data to third parties
4. consequences of violations
Consequences under labor law: Employees could claim damages or contest a dismissal.
