Handling a recruitment process is often no easy task: countless applications are received for each job offer, often from different channels and, on top of that, many people apply for a position that does not fit the desired profile at all. Non-transparent decision-making and communication channels within the company make the application process even more difficult.
In-house applicant management software that can be used to handle the entire recruiting process within one system can be a very helpful support here.
We have summarized the most helpful tips for professional applicant management using e-recruiting software:
Tip #1: Build up an extensive applicant database
Recruiting software allows you to manage a large amount of data within a central database. Take advantage of the enormous potential and collect as much information about your candidates as possible. As the necessary data is always available at the touch of a button, you can compare applicants at a glance and find the right candidate for your job quickly and easily.
Tip #2: Save time when generating your job ads
Job advertisements often have to be entered twice or three times in order to be able to distribute them on various channels. E-recruiting software, such as 1Tool, allows you to enter the job advertisement once and automatically synchronize it on your website.
Tip #3: Enable your candidates to apply at the click of a mouse
If submitting an application is too tedious, many potential applicants will drop out. They should therefore be able to apply for their desired job in just a few minutes using a short, concise web form. You also benefit from the automatic transfer of data to the software.
Tip #4: Use interfaces to various job portals
Some applicant systems, such as 1Tool, enable an interface to job portals (karriere.at, Stepstone etc.) in order to address applicants exactly where they can best be reached.
Tip #5: Make sure you have up-to-date data with your own applicant profiles
Make sure you provide your applicants with their own profile, which they can manage themselves at any time. This way, you will always benefit from up-to-date data and can always find the ideal candidate based on the qualifications added.
Tip #6: Use tools for a more accurate CV analysis
Our own CV parsing tools ensure a more precise readout of CVs. Personal data, previous professional experience, etc. are listed in a structured manner, so that candidates can be compared more quickly. 1Tool also offers a link to CVlizer and the data read out is automatically transferred to the system.
Tip #7: Process your applicants in a clear list
Candidates who have applied for a specific job should be processed within a single list to maintain clarity. You know at a glance who you need to invite for an interview, who you need to turn down immediately and who you have already informed of your decision.
Tip #8: Make your decision in a plenary session
Short and, above all, transparent decision-making processes are one of the most important success factors in recruiting. However, these are often dependent on several people, which is why you should definitely use your software as a shared communication platform. 1Tool also allows you to add comments and documents to individual applicants. This means you always know how interviews or aptitude tests have gone and are always up to date.
Tip #9: Automate your applicant communication
Sending or rejecting applicants by email can be quite time-consuming, recipients have to be selected and addressed manually. Applicant software helps you to send your decisions at the touch of a button and automatically generates a personal salutation.
Tip #10: Organize the internal processes too
The internal coordination of tasks plays a key role in the optimal allocation of resources. Some software, such as 1Tool, makes it possible to assign tasks to employees and the relevant jobs. Open tasks are thus visible at a glance and can be ideally organized internally.
