A successful seminar does not begin with the first guest, but with well thought-out planning – and ends not with the final applause, but with a structured follow-up. The event management software from 1Tool has established itself as one of the most efficient tools for this and supports organizers in all event phases completely digitally. Thanks to intelligent automation, a modern interface and comprehensive functions, companies can not only plan events smoothly with 1Tool, but also make them measurably more successful.
Find out more in this article about our event management software and the practical experiences of our customers.
Simple planning of seminars & events thanks to 1Tool
The strength of a successful event lies in its detailed preparation. With the event management modules of the 1Tool software, all organizational tasks can be handled centrally and intuitively. Event data is recorded centrally, personalized registration forms are created and invitation processes are automated. The entire workflow is designed to ensure planning reliability, clarity and speed of response.
A particular advantage is the automatic generation of emails for registration, waiting list and confirmation, which can be individually configured. At the same time, invoicing is automated, legally compliant and with clean documentation. All steps are GDPR-compliant and designed for scalability – ideal for growing companies and event series.
1Tool even allows you to plan several events in parallel , manage participant lists with just a few clicks and maintain an overview, even when hundreds of people are involved. The high level of efficiency reduces the time required and minimizes sources of error, which is invaluable in stressful preparation phases.
Optimum control during the event with 1Tool
During an ongoing seminar or event, precise control, real-time overview and flexibility are essential. As an event management software, 1Tool also demonstrates superior performance in this phase. The user interface remains clearly structured and all event data – from participant status to room occupancy – can be called up in real time.
Seamless integration into your website means that even last-minute changes or additional information can be communicated immediately. Participants receive automated notifications as soon as program items change or new information is available. The system can also be easily combined with access solutions, mobile devices or QR code scanners – ideal for on-site use!
Practical example: Relaxed check-in even with 100+ participants
At a large seminar with over 100 participants, check-ins were processed via tablets and smartphones. The software synchronized the registration data in real time and enabled the seminar team to respond flexibly to requests or changes to bookings – without additional staff or paper forms.
7 highlights of 1Tool as event management software
1Tool offers a functional package that is specifically tailored to the needs of companies that regularly organize events. The following features are particularly impressive:
- Automated participant communication by e-mail for registration, confirmation, rejection or waiting list place
- Automatic invoice generation with dispatch as PDF and archiving
- Seamless website integration for registration forms and event pages
- Intuitive interface for easy management even without IT knowledge
- Export functions for participant lists and booking data
- Mobile capability for use on tablets and smartphones on site
These functions give event organizers a clear advantage in terms of efficiency, professionalism and service quality. The smart structure of the software enables even complex seminars and events with many details to be managed securely – without having to rely on external tools or time-consuming manual processes.
Efficient follow-up with 1Tool as event management software
With the 1Tool event management software, all event data can be evaluated centrally – from participant statistics to invoice overviews. Automated thank-you emails, feedback forms and follow-ups can be sent directly afterwards. Companies benefit from efficient follow-up, increased participant loyalty and valuable insights for future events.
Enthusiastic customer feedback with high event density
A practical example of the successful use of the event software from 1Tool is provided by Tafel-Akademie gGmbH, a nationwide educational institution active in the non-profit sector. With a wide range of seminars, training courses and workshops for volunteers and employees of food banks, the organization was confronted with a high administrative burden in the past.
Thanks to the introduction of 1Tool, the entire seminar planning process is now much more efficient: Registrations are automated, participant lists are maintained digitally and invoices and email confirmations are generated directly from the system. The integration of the registration forms on the company’s own website also works seamlessly, making registration user-friendly for participants.
The central overview of all events and the ability to create exports for evaluations or internal coordination with just a few clicks are also particularly appreciated.
The Tafel Academy emphasizes that thanks to 1Tool they can now spend more time on content and participants – a decisive advantage for an organization that focuses on effective educational work in the social sector!
Conclusion: 1Tool – the leading event management software 2025?
1Tool’s event software solution provides companies with a tool that fully digitizes, clearly maps and automatically controls all phases of the event. From the initial invitation to participant registration and detailed post-processing: everything runs seamlessly, efficiently and error-free.
The combination of intelligent automation, intuitive user guidance and technical flexibility makes 1Tool the ideal solution for anyone who wants to organize their seminars and events professionally, sustainably and scalably. Especially for recurring or hybrid events, the software unfolds its full potential and gives you the organizational edge that determines the success of your events.
Other enthusiastic customers:
Seminar administration for the Styrian Association of Municipalities!
