[{"data":1,"prerenderedAt":133},["ShallowReactive",2],{"blog-en-seminar-capacity-utilization-planning":3},{"id":4,"title":5,"body":6,"categories":112,"date":115,"description":12,"draft":116,"excerpt":117,"extension":118,"image":119,"lang":120,"meta":121,"modified":122,"navigation":123,"noindex":116,"path":124,"related":117,"seo":125,"seoDescription":126,"seoTitle":127,"slug":128,"sourcePath":129,"sourceRoute":117,"stem":130,"tags":117,"translated":116,"type":131,"wpId":117,"__hash__":132},"blog\u002Fen\u002Fblog\u002Fseminar-capacity-utilization-planning.md","Keeping track of course places: capacity planning for seminars and event series",{"type":7,"value":8,"toc":102},"minimark",[9,13,18,21,25,28,32,35,39,64,68,79,85,88],[10,11,12],"p",{},"Seminars and courses with a limited number of participants bring their own planning challenge: if a course is overbooked, participants have to be cancelled at short notice or referred to another date; if it is clearly underbooked, running it may not be worthwhile financially. If the actual utilisation only becomes visible shortly before the date, there is hardly any time left to take countermeasures. A capacity display that shows the booking level at a glance while registration is still open gives planners considerably more room to act. 1Tool shows this utilisation in colour and manages multi-day or recurring course series as nested appointments.",[14,15,17],"h2",{"id":16},"colour-coded-utilisation-display-for-seminars-and-courses","Colour-coded utilisation display for seminars and courses",[10,19,20],{},"For seminars or courses with a limited number of participants, 1Tool shows planners a colour-coded utilisation display that turns green, yellow or red depending on the booking level. Instead of manually comparing the number of registrations with the maximum number of participants, the utilisation of a course can be seen at a glance. Impending overbooking is noticed while registration is still under way, rather than only once more participants have signed up than there are places available. Equally, conspicuous underbooking becomes visible early, so that a timely decision can be made as to whether additional promotion of the course makes sense or whether a date should perhaps be merged with another or postponed. For planners who need to keep an eye on several courses at the same time, this colour coding is a significant relief compared with manually checking individual participant lists.",[14,22,24],{"id":23},"multi-day-and-recurring-course-series-as-nested-appointments","Multi-day and recurring course series as nested appointments",[10,26,27],{},"In 1Tool, multi-day or recurring course series are managed as nested appointments. This means that a parent course is created to which several individual sessions are assigned, such as the individual days of a multi-day seminar or the individual units of a recurring course series. This structure reflects the reality of many course offerings much more accurately than if each session were managed independently of the other sessions in the same series. Planners therefore keep track of both the course as a whole and the individual sessions that make up the course.",[14,29,31],{"id":30},"overall-utilisation-across-all-individual-sessions","Overall utilisation across all individual sessions",[10,33,34],{},"Together, the individual sessions of a nested course series make up the overall utilisation of the course. Instead of looking at the utilisation of each session in a series separately, 1Tool provides a view of the entire course that takes all associated sessions into account. This is particularly helpful for course series in which registration applies to the whole series rather than to individual sessions, because in that case the colour-coded utilisation display reflects the actual booking status of the entire course. Planners thus get a reliable basis for judging how well a course offering is being received overall.",[14,36,38],{"id":37},"frequently-asked-questions","Frequently asked questions",[10,40,41,45,48,49,52,54,55,58,60,61],{},[42,43,44],"strong",{},"How can I tell whether a course is overbooked?",[46,47],"br",{},"\nThe colour-coded utilisation display shows green, yellow or red depending on the booking level, so impending overbooking is immediately visible.\n",[42,50,51],{},"How are multi-day course series represented in 1Tool?",[46,53],{},"\nThey are managed as nested appointments, i.e. as a parent course with several associated individual sessions.\n",[42,56,57],{},"Does the utilisation display refer only to a single session or to the entire course series?",[46,59],{},"\nThe individual sessions of a course series together make up the overall utilisation of the course, which is displayed in colour accordingly.\n",[42,62,63],{},"How do you currently find out whether one of your seminars is over- or underbooked shortly before it takes place?",[14,65,67],{"id":66},"read-more","Read more",[69,70,71],"ul",{},[72,73,74],"li",{},[75,76,78],"a",{"href":77},"\u002Fen\u002Fblog\u002Fautomatic-break-rules-working-time-compliance\u002F","Automatic break rules: how 1Tool keeps working time laws in mind in the background",[10,80,81],{},[75,82,84],{"href":83},"\u002Fen\u002Fappointment-request\u002F","Book a demo",[14,86,67],{"id":87},"read-more-1",[69,89,90,96],{},[72,91,92],{},[75,93,95],{"href":94},"\u002Fen\u002Fblog\u002Frecurring-appointments-and-course-schedules\u002F","Set up once, happens again and again: recurring appointments and course schedules",[72,97,98],{},[75,99,101],{"href":100},"\u002Fen\u002Fblog\u002Fresource-planning-drag-and-drop-skills\u002F","Resource planning via drag & drop: assigning tasks by skill and availability",{"title":103,"searchDepth":104,"depth":104,"links":105},"",2,[106,107,108,109,110,111],{"id":16,"depth":104,"text":17},{"id":23,"depth":104,"text":24},{"id":30,"depth":104,"text":31},{"id":37,"depth":104,"text":38},{"id":66,"depth":104,"text":67},{"id":87,"depth":104,"text":67},[113,114],3330,4004,"2026-04-26T09:00:00",false,null,"md","\u002Fmedia\u002F2026\u002F07\u002Fseminar-kapazitaetsauslastung-planung.jpg","en",{},"2026-07-25T08:31:10",true,"\u002Fen\u002Fblog\u002Fseminar-capacity-utilization-planning",{"title":5,"description":12},"Colour-coded utilisation display for seminars and course series - spot overbooking or underbooking instantly.","Course places at a glance: capacity planning","seminar-capacity-utilization-planning","\u002Fen\u002Fblog\u002Fseminar-capacity-utilization-planning\u002F","en\u002Fblog\u002Fseminar-capacity-utilization-planning","posts","YtLh48SFpsqcMNlUcZdHJwhiRxxyUkNqqoAKvSt6yqI",1791582061165]