[{"data":1,"prerenderedAt":306},["ShallowReactive",2],{"wp-\u002Fen\u002Fmodules\u002Forganization-service\u002Fdocuments\u002Ffunctions-documents-module\u002Fdocument-management\u002F":3,"umfeld-\u002Fen\u002Fmodules\u002Forganization-service\u002Fdocuments\u002Ffunctions-documents-module\u002Fdocument-management\u002F":296},{"id":4,"title":5,"body":6,"categories":280,"date":281,"description":16,"draft":282,"excerpt":280,"extension":283,"image":280,"lang":284,"meta":285,"modified":286,"navigation":287,"noindex":282,"path":288,"related":280,"seo":289,"seoDescription":280,"seoTitle":290,"slug":12,"sourcePath":291,"sourceRoute":280,"stem":292,"tags":280,"translated":282,"type":293,"wpId":294,"__hash__":295},"seiten\u002Fen\u002Fseiten\u002Fdocument-management.md","Document management",{"type":7,"value":8,"toc":268},"minimark",[9,13,17,28,36,43,48,57,61,64,68,72,75,79,82,86,89,93,96,100,116,120,123,127,130,134,137,141,144,148,151,155,158,162,165,169,172,176,179,183,186,190,193,197,200,204,207,211,214,221,227,231,235,238,242,248,252,255,259,262],[10,11,5],"h1",{"id":12},"document-management",[14,15,16],"p",{},"With the 1Tool document management software you can organize your files.",[18,19,21],"h4",{"id":20},"_1tool-demo-version-jetzt-unverbindlich-testen",[22,23,27],"a",{"href":24,"rel":25},"https:\u002F\u002Fdemo.1tool.com\u002F",[26],"nofollow","1Tool Demo Version Jetzt unverbindlich testen ",[18,29,31],{"id":30},"kostenloses-beratungsgespräch-jetzt-get-in-touch",[22,32,35],{"href":33,"rel":34},"https:\u002F\u002Fwww.1tool.com\u002Fkontakt\u002F",[26],"Kostenloses Beratungsgespräch Jetzt Get in touch ",[14,37,38],{},[39,40],"img",{"alt":41,"src":42},"","\u002Fmedia\u002F2023\u002F05\u002Fheader-bearb-2.png",[44,45,47],"h2",{"id":46},"document-management-efficiency-and-transparency-for-modern-companies","Document management: efficiency and transparency for modern companies",[14,49,50,51,54],{},"A professional document management system (DMS) is indispensable for companies that want to optimize their work processes, create transparency and improve collaboration. With 1Tool document management software, we not only offer you a powerful solution, but also the perfect complement to traditional workflows.\n",[39,52],{"alt":41,"src":53},"\u002Fmedia\u002F2024\u002F12\u002Fpexels-tima-miroshnichenko-6550168.jpg",[39,55],{"alt":41,"src":56},"\u002Fmedia\u002F2024\u002F12\u002Fpexels-cottonbro-6636338.jpg",[44,58,60],{"id":59},"what-is-a-document-management-system-dms","What is a document management system (DMS)?",[14,62,63],{},"A document management system (DMS) is a software-supported solution for organizing, storing and managing documents. It enables companies to centrally record, archive, search and provide documents and files. It doesn’t matter whether it’s contracts, invoices, references or other documents – the aim of a DMS is to make information available quickly and efficiently.",[44,65,67],{"id":66},"the-main-functions-of-a-dms","The main functions of a DMS:",[18,69,71],{"id":70},"erfassung-und-speicherung","Erfassung und Speicherung",[14,73,74],{},"Digitalisierung von Papierdokumenten und Integration elektronischer Dokumente.",[18,76,78],{"id":77},"metadatenverwaltung","Metadatenverwaltung",[14,80,81],{},"Informationen wie Projektnummern, Erstelldatum, Version oder Prüfer werden als Metadaten hinzugefügt.",[18,83,85],{"id":84},"automatisierte-workflows","Automatisierte Workflows",[14,87,88],{},"Dokumente werden nach vordefinierten Regeln automatisch verteilt und verarbeitet.",[18,90,92],{"id":91},"archivierung-und-revisionssicherheit","Archivierung und Revisionssicherheit",[14,94,95],{},"Sichere Aufbewahrung von Dokumenten gemäß gesetzlicher Anforderungen.",[18,97,99],{"id":98},"zugriffsrechte","Zugriffsrechte",[14,101,102,103,106,110,112],{},"Detaillierte Berechtigungskonzepte für maximale Sicherheit.\n",[39,104],{"alt":41,"src":105},"\u002Fmedia\u002F2020\u002F08\u002Fcontent-2-round.png",[39,107],{"alt":108,"src":109},"pexels-cottonbro-8468118","\u002Fmedia\u002Felementor\u002Fthumbs\u002Fpexels-cottonbro-8468118-r45atrc88y66nhvuue44qej20fgfwmtdb1n5f79wvo.jpg",[39,111],{"alt":41,"src":105},[39,113],{"alt":114,"src":115},"pexels-cottonbro-3584998","\u002Fmedia\u002Felementor\u002Fthumbs\u002Fpexels-cottonbro-3584998-r45atpgjva3m09yl5davlf04tnpph8lwmsc6gncp7u.jpg",[44,117,119],{"id":118},"what-the-1tool-document-management-software-offers","What the 1Tool document management software offers",[14,121,122],{},"Our software is specifically designed to simplify your processes and save you time. With intuitive features and a user-friendly interface, organizing documents is a breeze:",[18,124,126],{"id":125},"hochladen-und-strukturieren","Hochladen und Strukturieren",[14,128,129],{},"Erstellen Sie Ordner, benennen Sie Dateien und passen Sie die Struktur Ihren Bedürfnissen an.",[18,131,133],{"id":132},"visuelle-orientierung","Visuelle Orientierung",[14,135,136],{},"Nutzen Sie farbige Ordner zur besseren Übersicht.",[18,138,140],{"id":139},"effiziente-suche","Effiziente Suche",[14,142,143],{},"Finden Sie Dokumente schnell dank durchsuchbarer Metadaten.",[18,145,147],{"id":146},"teilen-und-kommentieren","Teilen und Kommentieren",[14,149,150],{},"Teilen Sie Dokumente sicher und fügen Sie Anmerkungen hinzu.",[18,152,154],{"id":153},"zentrale-verwaltung","Zentrale Verwaltung",[14,156,157],{},"Alle Dateien an einem Ort – immer und überall zugänglich.",[44,159,161],{"id":160},"the-advantages-of-digital-document-management","The advantages of digital document management",[14,163,164],{},"A digital DMS such as 1Tool not only creates order, but also offers a multitude of advantages for companies:",[18,166,168],{"id":167},"zeitersparnis","Zeitersparnis",[14,170,171],{},"Reduzierte Suchzeiten durch strukturierte Ablage und intelligente Suchfunktionen.",[18,173,175],{"id":174},"bessere-zusammenarbeit","Bessere Zusammenarbeit",[14,177,178],{},"Gemeinsame Nutzung von Dokumenten für Teams an verschiedenen Standorten.",[18,180,182],{"id":181},"transparenz-und-nachvollziehbarkeit","Transparenz und Nachvollziehbarkeit",[14,184,185],{},"Versionierung und Protokollierung sorgen für Klarheit.",[18,187,189],{"id":188},"flexibilität","Flexibilität",[14,191,192],{},"Zugriff auf Dokumente von überall und zu jeder Zeit – auch mobil.",[18,194,196],{"id":195},"kosteneffizienz","Kosteneffizienz",[14,198,199],{},"Automatisierte Workflows und zentralisierte Datenhaltung reduzieren manuelle Aufwände.",[18,201,203],{"id":202},"rechtskonformität","Rechtskonformität",[14,205,206],{},"Einhaltung gesetzlicher Aufbewahrungsfristen und Data privacystandards wie DSGVO.",[44,208,210],{"id":209},"workflows-automation-made-easy","Workflows: Automation made easy",[14,212,213],{},"A modern DMS is more than just a filing system – it is an active part of your company. With the help of workflows, documents can be automatically forwarded to the relevant departments and processed there. This not only saves time, but also reduces errors.",[18,215,217],{"id":216},"example-invoice-receipt",[218,219,220],"strong",{},"Example: Invoice receipt",[14,222,223,224],{},"A DMS automatically recognizes relevant information such as the invoice number, checks it against existing data in the ERP system and forwards the invoice for approval. After checking, the invoice is archived and is available for future use.\n",[39,225],{"alt":41,"src":226},"\u002Fmedia\u002F2024\u002F12\u002Fpexels-cottonbro-6636093.jpg",[44,228,230],{"id":229},"on-premise-or-cloud-which-dms-is-right-for-you","On-premise or cloud: which DMS is right for you?",[18,232,234],{"id":233},"on-premise-dms","On-Premise-DMS",[14,236,237],{},"Installiert auf lokalen Servern, mit maximaler Kontrolle über Daten.",[18,239,241],{"id":240},"cloud-dms","Cloud-DMS",[14,243,244,245],{},"Zugriff von überall, ohne lokale Installation. Updates und Wartung werden vom Anbieter übernommen. Ideal für moderne, flexible Arbeitsweisen.\n",[39,246],{"alt":41,"src":247},"\u002Fmedia\u002F2024\u002F12\u002Fpexels-olly-3784293.jpg",[44,249,251],{"id":250},"dms-and-erp-a-powerful-combination","DMS and ERP: a powerful combination",[14,253,254],{},"Integrating a DMS with your ERP system ensures seamless processes and greater data consistency. Missing or incorrect data can be added automatically and all documents are archived in an audit-proof manner.",[44,256,258],{"id":257},"conclusion-the-path-to-optimal-document-management","Conclusion: The path to optimal document management",[14,260,261],{},"With a professional document management system like 1Tool, you can increase the efficiency of your company in the long term. You save time, improve collaboration and create the basis for future-oriented working methods.\nExperience the benefits of our software in a free demo and take the first step towards more efficient document management.",[18,263,265],{"id":264},"_1tool-demo-version-jetzt-unverbindlich-testen-1",[22,266,27],{"href":24,"rel":267},[26],{"title":41,"searchDepth":269,"depth":269,"links":270},2,[271,272,273,274,275,276,277,278,279],{"id":46,"depth":269,"text":47},{"id":59,"depth":269,"text":60},{"id":66,"depth":269,"text":67},{"id":118,"depth":269,"text":119},{"id":160,"depth":269,"text":161},{"id":209,"depth":269,"text":210},{"id":229,"depth":269,"text":230},{"id":250,"depth":269,"text":251},{"id":257,"depth":269,"text":258},null,"2022-03-30T14:57:27",false,"md","en",{},"2025-06-05T15:20:02",true,"\u002Fen\u002Fseiten\u002Fdocument-management",{"title":5,"description":16},"Document management - 1Tool","\u002Fen\u002Fmodules\u002Forganization-service\u002Fdocuments\u002Ffunctions-documents-module\u002Fdocument-management\u002F","en\u002Fseiten\u002Fdocument-management","pages",70221,"xd6ZcCPAxDqp7UeRSFk4_ega1wPd_oDyenYUOwYZicU",{"modul":297,"eltern":298,"unterseiten":301,"geschwister":302,"kinder":304,"gruppen":305},"Documents",{"label":299,"href":300},"Functions Documents Module","\u002Fen\u002Fmodules\u002Forganization-service\u002Fdocuments\u002Ffunctions-documents-module\u002F",[],[303],{"label":5,"href":291},[],[],1793168957173]