The quote has been negotiated, the contract is ready – and then comes what is often the most tedious part: print, sign, scan, send back. For the customer, this switch between digital and paper costs time and needlessly delays the whole deal. For companies, it means extra admin work until the signed document is actually back on file. 1Tool offers a digital signature feature built right into the document process that makes this detour via printer and scanner unnecessary.
A personal link instead of paper and scanner
For a digital signature, an employee generates a personal signature link in 1Tool for a specific document, such as a quote or a contract. This link is tied to the email address of a specific customer and sent to them directly. The classic routine of printing, signing by hand and scanning it back in disappears entirely. For companies, this means a much cleaner, traceable process: the document stays digital from sending to signed version, with no switch between media along the way.
Access via magic link, signing directly in the browser
When opening the signature link, the customer authenticates via magic link – simply by clicking the link delivered by email, with no password to enter. They can then sign directly in the browser, with a mouse on a computer or with a finger on a touchscreen. The signature is applied straight to the document. For the customer, the whole process comes down to two steps: open the link and sign. No account is needed, no password to remember and no extra software to install.
Faster deals, less admin
The practical effect of this simplification shows above all in speed: a quote that can be signed the moment it arrives – instead of being printed and returned by post or as a scan – noticeably shortens the time to a binding agreement. At the same time, the effort on the company side drops, because signed documents no longer need to be tracked, scanned or filed manually – they are available directly in the relevant record in 1Tool. For customers, the barrier to signing is as low as it can be, which in practice can have a positive effect on your closing rate.
Frequently asked questions
Does the customer need their own account to sign a document?
No. The customer receives a personal signature link, logs in via magic link and can then sign straight away – no account of their own is required.
How exactly does the customer sign?
Directly in the browser, with a mouse on a computer or a finger on a touchscreen. The signature is applied to the document immediately.
Does the customer have to remember a password?
No. Authentication is done via a magic link delivered by email – one click is enough, no password involved.
Would you like your customers to be able to sign quotes and contracts with a single click, instead of waiting for the post or scanned documents?
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