Many webshop solutions treat sales as a stand-alone process, detached from accounting. The order sits in the shop system, the booking is made separately in accounting – with the result that data is entered twice or has to be painstakingly reconciled between two systems. 1Tool connects webshop and accounting directly at data level, so sales do not remain isolated but flow straight into central inventory management and accounting.
Order item and booking as a connected unit
Every order item of a shop order in 1Tool carries the relevant sales data: product, quantity, quantity already booked, price, total amount, category and item number. This order item can be linked to a corresponding booking in the accounting system. The sale in the shop and the accounting transaction are therefore not two separate records in two separate systems but directly related to each other through this link.
Booked quantity as a control mechanism
Because every order item records not only the ordered quantity but also the quantity already booked, you can trace to what extent an order has already been recorded in the books. This is particularly relevant for partial deliveries or staggered bookings, where an order is not fully booked in a single step but across several bookings.
Why this avoids maintaining data twice
When shop and accounting are separate systems, every sale creates extra work: the order has to be recorded in the shop and then transferred to accounting manually or via an interface. Thanks to the direct link between order item and booking in 1Tool, this extra step is eliminated. Sales from the webshop are thus available to central inventory management and accounting without any detour, instead of remaining hidden in a separate shop system.
Frequently asked questions
How are shop orders linked to accounting?
Every order item (product, quantity, booked quantity, price, total amount, category, item number) can be linked to a corresponding booking in the accounting system.
What does the booked quantity of an order item show?
It shows to what extent an order item has already been booked in the accounts, which is relevant for partial deliveries or staggered bookings.
Which problem does the direct link between order and booking solve?
It means sales no longer have to be recorded in the shop system first and then transferred separately to accounting.
Would you like to see how your webshop works directly with 1Tool accounting?
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