Companies with their own fleet, or with customers who own several vehicles – such as car dealerships, leasing companies or fleet operators – often face the same problem: vehicle data and customer data are maintained in separate systems. An Excel list for the vehicles, a CRM for the customers, and nobody really has a complete overview of who owns or is responsible for which vehicle. 1Tool solves this by managing vehicles not as isolated master data, but directly on the related contact.
One record instead of two systems
For every contact in 1Tool, you can store the related vehicle data: the vehicle identification number (VIN), make and model, licence plate and maximum vehicle weight. This information is linked directly to the contact – not kept in a separate, stand-alone fleet table with no connection to the rest of your customer management. When an employee opens the contact, they can see immediately which vehicle or vehicles belong to it, without having to switch to a second system.
Additional information that matters day to day
Beyond the pure identification data, 1Tool also records the current tyre fitment, i.e. whether summer or winter tyres are mounted. For businesses that service or sell vehicles, this is practical information that otherwise often exists only in one employee's head and gets lost when that person is away. Because it is stored on the contact, it is available to the whole team at any time.
Why the link makes the difference
The real added value lies in the direct connection between vehicle and contact. Instead of maintaining a separate fleet register and looking up customer relationships by hand, 1Tool shows at a glance which customer is responsible for which vehicle. For car dealerships or fleet operators that work with many vehicles per customer, this saves noticeable time every day and prevents vehicle and customer data from drifting apart over time. More on this topic: Fleet management software: the features it should offer.
Frequently asked questions
Are vehicles managed separately from the contact in 1Tool?
No. Vehicle data such as VIN, make, model, licence plate and maximum vehicle weight is stored directly on the related contact.
Who benefits most from this link?
Companies with their own fleet and businesses that serve customers with several vehicles, such as car dealerships, leasing companies or fleet operators.
Which vehicle information is recorded in addition to the master data?
A dedicated field documents the vehicle's current tyre fitment.
Would you like to see how 1Tool brings vehicle and contact data together in one system?