For anyone working in the field, on construction sites or at changing customer appointments, simply recording hours is often not enough. Without context, it is hard to tell afterwards where an employee actually was when they clocked in or out. For companies, this means either blind trust or time-consuming manual follow-up with employees, customers or clients. Especially with several job sites per day or changing projects, a plain list of times quickly becomes confusing and says little. 1Tool's mobile time tracking closes this gap by automatically linking every entry to a location. Plain time values thus turn into a traceable picture of where and when work actually took place — without any additional recording effort for the team.
Every entry with location and context
With mobile time tracking in 1Tool, the location is recorded automatically each time someone clocks in or out, without employees having to provide any extra information. All of a day's entries can then be displayed as markers or clusters on a map. This gives planners and managers a spatial overview of the team's movements at a glance, instead of having to work through plain time lists. Clicking a marker opens a tooltip with the relevant details: time, associated task and the employee concerned. Especially when there are several parallel assignments or customer appointments in one day, this map view helps reconstruct what happened quickly — for example when questions about a specific job come up afterwards or a customer wants confirmation that an employee visited. Location tracking runs in the background as an integral part of clocking in and out, so the additional effort for the team is zero while data quality rises noticeably, because every entry automatically comes with spatial context.
Geofencing as an optional requirement
For companies where clocking in and out should be tied to a specific place, 1Tool lets you optionally enable a geofencing requirement. When this setting is active, clocking in and out is only possible within a defined radius around a specified location, for example around a company site or a construction site. This ensures that time entries are genuinely made on site and not by mistake or from a distance. The rule applies company-wide according to the stored settings and does not have to be observed manually by employees: if the location is outside the permitted radius, the rule takes effect automatically and clocking in simply is not possible at that spot. For businesses with clearly defined work locations, this is an easy way to add extra protection to time tracking without making the actual clock-in process more complicated for the team. For companies with changing work locations that are not known in advance, geofencing can stay disabled, so mobile time tracking works there without any restrictions.
Selfie verification for extra security
In addition to location, 1Tool also lets you enable selfie verification via the front camera. When this feature is switched on, a photo is taken automatically for verification whenever someone clocks in or out. In addition to the location, this makes it possible to confirm that the entry really was made by the person in question and not on their behalf using someone else's device. For companies that need another level of control beyond time and location — for example in security-sensitive areas or at changing sites with many different people — this option offers a straightforward addition that works directly on the mobile device already in use, without any extra hardware. Like the geofencing requirement, selfie verification is an optional setting that can be enabled according to operational needs and is not a mandatory part of mobile time tracking. Companies can therefore decide for themselves how much additional control makes sense for their use case, without having to use all features together.
Frequently asked questions
Do employees have to enter their location manually?
No, the location is recorded automatically in the background every time someone clocks in or out; no manual entry is required.
Is the geofencing requirement active automatically?
No, geofencing is an optional setting. Only once it is enabled is clocking in and out restricted to the defined radius around the specified location.
Is a photo taken automatically with every time entry?
Only if selfie verification has been enabled. When the feature is switched on, a photo is taken for verification each time someone clocks in or out.
How transparent is mobile time tracking in your company today?