The damage note in the glovebox
A defect is noticed but never recorded. Later nobody knows when it happened or who drove last.
Fleet app & workshop portal · WUMS
Vehicle inspections and workshop orders in one app
Drivers inspect the vehicle on their phone, damage goes to the responsible workshop automatically with photos, and the workshop reports back in the portal. Proven in Austria’s largest fleet: Austrian Post.
- 7,700+
- vehicles in the active fleet
- 77,000
- vehicle inspections a year
- 454
- sites
- 370+
- connected workshops
Without a system
Where fleets lose track today
Inspection dates in a spreadsheet
Overdue roadworthiness tests and worn tyres show up only when it is too late. The liability lies with the vehicle keeper.
The workshop calls to ask for photos
Orders arrive by phone and e-mail, without pictures or plate numbers. The site finds out by chance when the vehicle is ready.
How it works
From defect to repaired vehicle in four steps
- 1
The driver inspects
Scan the plate or QR code, tick off the checklist, photograph damage. Works offline too.
- 2
The app spots the defect
Every finding becomes an order – technical or bodywork, with photos and vehicle data.
- 3
The order reaches the right workshop
The plate tells the app which workshop is responsible. It receives the order by e-mail and in the portal.
- 4
The workshop reports back
Status and repair are documented in the portal. The site sees when the vehicle is ready for pickup.
The app
For drivers: done in a few minutes
The iOS and Android app is built for use at the vehicle – large buttons, photos instead of forms, no paper.
Vehicle inspection
Roadworthiness sticker, brakes, tyres per wheel, noises, gearbox, oil level – item by item, with a photo for every finding.
Repair order
Record technical and bodywork orders on the spot and send them to the workshop at the push of a button.
Vehicle handover
Record the condition with photos from every side – for a handover without later arguments.
Works offline
An inspection in an underground car park is not lost. The app sends it as soon as there is a connection again.
QR code and plate
Scan the vehicle or type the plate; model and VIN are filled in automatically.
Orders at a glance
Open pickups, returns and the status of every order – visible in the app at any time.
The portal
For workshops, sites and fleet management
Everything recorded in the app comes together in the portal. It runs in the browser, in five languages, with nothing to install.
All open orders in one place
The workshop sees its orders with photos, sets the status and documents the repair. It signs in through the link in the order e-mail – no password, no software of its own.
Reports
See where things get stuck at a glance
Every inspection turns into figures – per site and across the whole fleet. Each report answers one question instead of packing everything into one table.
How does the fleet stand right now?
The key figures per site and the sites side by side – read in ten seconds, without scrolling through lists of plates.
Sample data. All plates, sites and names are fictional.
“Thanks to 1Tool, Austrian Post has a mobile ticket system for managing vehicle damage. Communication with the fleet’s workshops is simpler and costs are saved.”
For management
The proof a vehicle keeper needs
The registered keeper, not the driver, is liable for a roadworthy vehicle. With the app, every vehicle has a dated inspection with photos.
- Every vehicle with an overdue test visible at once
- Tread depth recorded per wheel
- Dated inspection record per vehicle and driver
- Complete damage history for handovers and returns
Rollout
How you get started
We set the system up with your data; your drivers and workshops install nothing but the app.
- 1
Import vehicles
Your vehicle list from a spreadsheet or your current system.
- 2
Assign workshops
Which workshop looks after which site or vehicle.
- 3
Define the checklist
The inspection for your vehicle types – cars, vans, mopeds.
- 4
Training by video
Short videos for drivers and workshops, plus personal onboarding.
Pricing depends on your fleet size and number of sites. You receive a quote after the first call.
Frequently asked questions
From what fleet size is the app worth it?
As soon as several sites, changing drivers or several workshops are involved – typically from about 50 vehicles. For smaller fleets the 1Tool fleet module is often enough.
Do workshops need their own software?
No. Workshops work in the portal in the browser and sign in through the link in the order e-mail.
Does the app work without internet?
Yes. An inspection made offline is stored and sent as soon as the device is back online.
Can we define our own inspection items?
Yes. The checklist follows your vehicle types and your requirements.
Is this GPS tracking or telematics?
No. The app records the condition of the vehicle and the way to the workshop, not positions.
What does the fleet app cost?
It depends on the number of vehicles and sites. After a short call you receive a quote.
Get in touch
Let’s talk about your fleet
Thirty minutes on screen: you tell us how inspections and workshop orders run today, we show you the app and the portal.
I built the fleet app with Austrian Post and will get back to you personally – usually on the same working day.
Fleet check
Tell us in your message how many vehicles, sites and workshops you have. We will work out how much time inspections and workshop orders cost you today.